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Thank you for joining us in Atlanta for the 147th AVMA Annual Convention. Your continued support of the Association and the veterinary profession is vital to the advancement of veterinary medicine.
AVMA Staff Updates
Barbara Federighi, the AVMA Exhibits Coordinator since 1998, retired at the end of 2009. We wish her the best and hope Barbara enjoys this new phase of her life!
Your new exhibits contact will be Sherri O’Neill, Convention and Meeting Planning Division Logistics Manager. Sherri has been with the AVMA since September 2005. You can reach Sherri on her direct line at 847-285-6673 or via email at mailto://soneill@avma.org.
We are excited to introduce Jodie Taggett, the new AVMA Corporate Relations Director. Jodie will work with you to customize a sponsorship package guaranteed to increase your presence before, during and after the convention. Click here to download the 2010 Exhibitor Prospectus and learn about exciting opportunities available to enhance your exhibiting experience.
Exhibitor Registration and Housing is Open
You should have received an email from Experient, the AVMA Housing and Registration bureau. You can now register your booth staff and secure AVMA block housing online. If you have not received this information please contact Sherri O'Neill right away and we will send it to you.
NEW in 2010!! Here’s another way for you to improve your location in the Exhibit Hall. Exhibitors will receive 1 additional AVMA priority point when you make your housing arrangements online through Experient.
Do you need 10 or more hotel rooms for your booth personnel and executives? Email Sherri O'Neill to request an Exhibitor Housing Block form. We will work with Experient to secure rooms for you.
HOUSING CAUTION: You may be solicited by free agents with incorrect information concerning the AVMA Convention hotels or room rates. To avoid any potential issues, please arrange your housing through the AVMA housing company, Experient, Inc. If you are contacted by any individuals/companies other than Experient, please to let us know so we can rectify the issue.
Update your Online Company Information
The deadline to enter company descriptions for the printed Exhibit Hall Guide is June 28. But, attendees are trying to find you now! Attendees can use the online Exhibitor Search, Product Search or Floor Plan to find companies or products they intend to visit at the convention.
Your Category choices are an important part of your company profile and are essential to online search functions. If you don't select a service/product category, your company will not appear in the listing when an attendee is searching for a specific service. You may check up to 2 categories from the service/products list.
Important Notice to Past Exhibitors
Your company profile MUST be updated for the 2010 convention.
Your profile and contact information from previous years remains in the database and will appear as your description, but your company will not appear in online category searches until you login and update (or simply re save without changes) your information for the upcoming convention. Be sure to scroll down and click “save.”
Promote Products Prior to the Convention — FREE
Each exhibitor can promote up to two individual products. On your Account Manager (console) page, click "edit" in the Products column. You can add a product name, short description, longer details and photo or graphic. After you click "Save," the Edit Product page will stay open so you can add a second product. Or, you can return later to add or edit products or graphics.
Login NOW to update your company profile and product descriptions
To access Account Manager, click the link above or use Exhibitor Login on the For Exhibitors menu at https://www.avmaconvention.org.
- Enter the password you received in your booth confirmation letter.
- When the console opens, click Edit Booth Info.
- Add or edit your contact information.
- Use the Welcome Message box to add your company tagline, or an attention-grabbing message, such as, "Show Special! Visit booth 1234 and receive 10% off your order!."
- Enter your company description in the Print Profile field. This information is used online and in the printed Exhibitor Guide.
- Add your company Web site URL.
- Check up to 2 categories that describe your primary business.
- Remember to click the Save button!
Exhibitor Tips and Tricks
- Placing structures, tables or display walls on the perimeter of your booth can stop attendees from visiting your exhibit. Make sure your booth is barrier-free.
- Train your booth staff to create an engaging environment. Cell phones, laptop usage and eating in your booth make attendees feel that you are too busy for them. Create a welcoming booth design and a sales plan for your representatives to make the most of your exhibiting dollars!
CONTACT INFORMATION Sherri O'Neill • Logistics Manager soneill@avma.org
847.285.6673 • Fax: 847.925.1329
American Veterinary Medical Association
1931 N. Meacham Rd., • Suite 100 • Schaumburg, IL 60173 |
| DATES & DEADLINES |
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Friday, April 30
Balance due for exhibit booth fees.
Monday, June 28
Exhibit guide descriptions due.
Friday, July 2
Deadline to submit names for registration badges
Friday, July 30
Deadline for delivery of displays at the Georgia World Congress Center
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| EXHIBIT SCHEDULE |
Exhibit Set up
Thursday, July 29 - Friday July 30
8:00 am – 5:00 pm
Booth set up must be completed by
5:00 pm Friday, July 30
Registration
Thursday, July 29 - Monday, August 2
8:00 am - 5:00 pm
Exhibit Hall Hours
Saturday, July 31 - Sunday, August 1
9:30 am – 6:00 pm
Monday, August 2
9:30 am – 4:00 pm
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| EXHIBIT TEAR DOWN |
Monday, August 2
4:00 pm - 8:00 pm
Tuesday, August 3
8:00 am - 1:00 pm
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| BEYOND-the-BOOTH |
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Sponsorships and Advertising offer beyond-the-booth visibility .
Increase your presence before, during and after the convention through sponsorship and advertising. Our enhanced and expanded Convention Partnership Program offers marketing opportunities for all exhibitors — large and small. For sponsorhip and advertising information please contact Jodie Taggett at mailto:jtaggett@avma.org..
Advertising in the AVMA Convention Final Program book is another way to get noticed and increase excitement while promoting your participation. For more information and to secure your prime advertising spot, contact Mark Reynolds at 913.541.9999 or via email at mreynolds@avma.org.
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Visit the Georgia World Congress Center Web site for more Exhibitors' information
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See all Atlanta has to offer
www.Atlanta.net/AVMA |
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